TREASURERS REPORT

Information compiled by John Owens, Sec./Treasurer with the assistance of John Avery, PAFD

Balance as of 7/31/08:

Checking:                  $12,819.53

CD                              $  4,967.86

                                    ---------------

Total Balance           $17,787.39

A motion was made by Terry Basham and seconded by Darrel Irvin to approve the report from the Treasurer.   Motion passed.

SNCA Dues Payment: Current list is available for viewing of those members who have paid dues.

OLD BUSINESS

President Bolton discussed the clarification of  membership status regarding a request for SNCA membership from “Sartomer Company”, Beaumont, Texas. The clarification was in reference to whether Sartomer actually fit the definition of a “Voting Member” that can physically respond to emergencies. President Bolton spoke with representatives of Sartomer Company and was advised that Sartomer cannot respond to emergencies outside their facility. The membership had previously agreed the Application for Membership should be tabled for additional clarification until the next scheduled Board of Directors meeting in July. President Bolton advised the Board discussed this issue and recommends that Sartomer Company’s application for membership be accepted, and they be classified as an Industrial “Non-Voting Member” since they do not respond outside their facility. Greg Fountain made a motion that the Membership accept the Board recommendation and Larry McBride Seconded the motion. Motion Passed. Secretary/Treasurer Owens will notifiy representatives of Sartomer Company of the aforementioned decision on their membership request.

NEW BUSINESS:

President Bolton announced the designated voting membership would now vote on the proposed Constitution and By-Law Changes that were brought before the general membership in the last regularly scheduled monthly meetings of April, May, June and July, 2008. The proposed changes were previously emailed in the “Minutes” of the described meetings and available in hard copy. President Bolton advised that paper ballots would be used for voting to ensure accuracy and efficiency. Therefore paper ballots were used for the aforementioned vote by only designated Voting Members as defined in Article II Section 2 of the SNCA Constitution.   

Once the designated membership completed voting, President Bolton requested that Vice President Steve Curran tally the paper ballots in the excused absence of Sergeant at Arms Vernon Pierce. The tally was witnessed by Terry Basham and Larry Richard.

 Results of vote were as follows:           (31) votes for the proposed changes

                                                                          (2) votes against the proposed changes

President Bolton announced the results to the Membership noting the changes to the SNCA Constitution and By-Laws would take effect immediately.

**The newly revised SNCA Constitution and By-Laws are sent as a separate attachment with the Minutes**.

STANDING COMMITTEE REPORTS

Nominating Committee: Tommy Wells

Tommy Wells discussed the issue of several Board positions coming up for election later in the current year.

The following Board Positions are up for election:

Sergeant at Arms: currently held by Vernon Pierce

One of the Fire Director Positions: currently held by Gary Collins

One of the Industry Director Positions: currently held by Doug Jones

One of the Police Director Positions: currently held by Tod McDowell

The At-Large Position: currently held by Larry Richard

The Health Director Position: currently held by Cindy Powers

Tommy advised the deadline for nominations will be November 1^st, 2008 so that the nominations can be announced at the regularly scheduled November 5^th, 2008 meeting. The election will take place at the December 3^rd, 2008 meeting.

Membership Committee: Dennis Gifford- No Report

Constitution and By-Laws: Gary Collins- See previously described amendments to the Constitution and By-Laws,

Audit Committee: Andrew Garcia – No Report

Training and Education Committee: Elgin Browning 

Elgin advised work has been begun on planning the Workshop for the 2009 Industrial Fire World Emergency Responder Conference and Exposition. IFW is creating the program for the Conference and they are requesting “feedback” on what type courses are preferred by attendees. IFW requests prospective attendees fill out the attached  “ IFW 2009 Conference Workshop Feedback”  to assist them. Once completed, please email the form to Kendra Graff at Kendra@fireworld.com

For a complete, up-to-date listing of area Training and Education Opportunities for First Responders, please refer to the SNCA Website and click on “Calendar of Events”. Should you have any training opportunities that you want posted, Elgin asks that you contact him at EBrowning@gt.rr.com

Awards Committee: Stephanie Garsea

Stephanie was unable to attend the meeting, but requested that Ricky Land speak on her behalf.

Ricky advised the membership to utilize the newly designed Awards Nomination Form (see below) when nominating a member for an Award to be presented at Boss’s Night in December.  

Awards Nomination Form

If you wish to nominate a Sabine Neches Chiefs Association Member for an Award, Please complete the form below and return to the Awards Committee Chairperson.  All Nominations will be kept confidential.

Please return completed Nomination Forms by the September General Meeting.  The Awards will be given out at the Boss’s Night Event in December!

Thank you for your participation to help recognize an outstanding member of our Association. 

Communications Committee: Pat Grimes

Pat advised that the “First Call” System malfunctioned during Tropical Storm Edouard. This system is designed to send out either a pre-scripted or customized telephone message.  Pat advised First Call representatives that some of the “messages” sent out to citizens did not get delivered. First Call will hopefully fix the problem.

Pat advised work on the setinfo.org website will soon be completed which will make it possible to distribute Press Releases through the website during any “event” such as Eduouard and other events as needed.

Inventory: Vernon Pierce- No Report

Bosses Night:  David Frenzel – No Report

Program Committee: Bryant Champagne- No Report

Programs are scheduled through September of this year. However, Bryant welcomes any prospective Programs for the remainder of the year.

Should any member have an idea for a program, please contact Bryant at (409) 989-7909 or

bryant.champagne@motivaent.com

Drill and Exercise Committee: Bob Stegall

Bob advised the AMSTEP Exercise held July 15-17, 2008 went very well. He thanked all of the participating parties. He advised the After Action Report should be completed in approximately (3) weeks.

AD HOC COMMITTEE REPORTS

Homeland Security Committee:  Steve Curran

Steve advised the deadline for application for DHS  Port Security funding is August 15^th, 2008.  There is a 25% per cent cash match for any funds awarded. Anyone interested in applying, please email their respective “Investment Justification” to Bob Stegall, Robert.W.Stegall@uscg.mil  

Oil Spill Committee: Tommy Wells

Tommy advised the Committee met on June 27^th in Lake Charles, La. Topics of discussion included Safety, Preparedness, Hazards and Emergency Operations. He advised the Committee planned to meet sometime in September and were currently looking for a “host” for the meeting. Anyone interested in hosting the September meeting should email Tommy.  thwells@sunocologistics.com

Overhead Team Committee: Scott Kerwood

Scott advised Jerry Ziller, Terry Basham and Jeff Kelley recently assisted the Texas Forest Service in going over Incident Management Team (IMT) Task Books to ensure all applicants met the qualifications for Incident Management Team members.

Scott advised that “Activation” requests came from the State for Hurricane Dolly deployment. Several local IMT members were on stand-by, but no one was actually deployed.

Scott advised he still needs “Credentialing Information” from members who have made IMT application. The deadline to get this information to Scott is September 1^st, 2008.

Scott stated that he is still working on a Memorandum of Understanding for parent agencies to sign when and if IMT personnel are actually deployed.

Scott also stated that he is considering calling a special meeting to discuss “recruiting” prospective personnel to become IMT members; specifically industry personnel or municipal public works personnel. This will add depth to the Incident Management Teams.

Strategic Planning Committee: Cindy Powers- No Report

SNCA Golf Tournament Committee: Bobby Layne/ Bryant Champagne- No Report

Public Relations Committee: Stephanie Garsea—No Report

RECENT EMERGENCIES/ ISSUES

Recent emergencies were discussed in the following categories:  Industry, Municipal Fire, Law Enforcement, EMS, Homeland Security and Health.

SPECIAL ANNOUNCEMENTS:

 President Jeff Bolton announced the 2008 Salute to Real American Heroes Dinner: Wednesday, September 10, 2008 7pm-9pm at the Harvest Club, 2600 Gulf Street, Beaumont, Texas. The purpose of the dinner is to honor all service men and women as well as raise funds for scholarships for students in the Fire, Police, EMT and Homeland Security programs at Lamar Institute of Technology. This event is open and free to all uniformed Police, Fire, EMS, and Military Personnel and their spouses.  Flyers were available at the sign-in table.

** After this announcement, Larry Richard made a “motion” and a “second” was made by Scott Kerwood to formerly donate all of the profit/proceeds from the annual SNCA Golf Tournament to the Salute to Real American Heroes Scholarship Fund. Motion passed unanimously.

Secretary/Treasurer John Owens announced that he was working on the SNCA Host schedule for 2009 and needed “hosts” for the months of February and May, 2009.  * After the announcement, Garner Environmental agreed to host the February, 2009 meeting.

PROGRAM

No Program………due to Constitution and By-Law Amendment voting. 

PLEASE NOTE THE UP-COMING HOSTS:

MONTH            YEAR                           ENTITY           

September    2008               Huntsman

October          2008               TOTAL Petrochemicals

November     2008               Stat-Care Ambulance

December     2008               Orange Co. ESD #3           

January         2009               SNCA: Strategic Planning Meeting

February        2009               Garner Environmental

March             2009               Goodyear

April                2009               SNCA: Strategic Planning Meeting

May                 2009               Need Host

June               2009               Exxon-Mobil 

July                 2009               SNCA: Strategic Planning Meeting

August           2009               Nederland Fire Department

September    2009               Motiva

October          2009               Port Neches Fire Department

November     2009               Port Arthur Police and Fire Departments

December     2009               Beaumont Fire and Police Departments

            ADJOURN

A motion was made by Scott Kerwood and seconded by Larry Richard to adjourn the 709th meeting at 11:30 a.m.  Motion passed.  Meeting adjourned.

Respectfully Submitted,

John Owens

Secretary/Treasurer