READING OF THE MINUTES

President Stephen Curran, asked for “Approval” of the previous month’s minutes as e-mailed for the July 1^st, 2009 meeting.  A motion was made by David Frenzel and seconded by Dennis Gifford to approve the minutes.  Motion passed.

CORRESPONDANCE:

President Curran reviewed the minutes from the Board of Director’s Meeting (see attached).

Two requests for memberships were approved for membership by the Board at the meeting:

Ø  SimplexGrinnell (sponsored by Lumberton Fire/EMS) was approved for membership as a Vendor/Sales Company non-voting member with dues of $500.00 per year.

o   Motion was made by Dennis Gifford and seconded by Cindy Powers.  Motion carried.

Ø  Cottonwood Energy (sponsored by Invista) was approved for membership as a Provisional non-voting member with dues of $300.00 per year.

o   Motion made by Doug Jones and seconded by David Frenzel.  Motion carried.

TREASURERS REPORT:

The timeliness of minutes was discussed.  In the future the minutes should be out within 2 weeks of the monthly meeting.

The Treasurer’s information is compiled by Terry Basham, Sec. /Treasurer with the assistance of John Avery, PAFD

Balance as of 8/01/09

Checking:                  $17,427.93

CD                              $ 4,967.86

                                    ---------------

Total Balance           $22,395.79

The President called for a motion to approve the minutes.  Tom Caldwell made the motion to approve the Financials. Greg Fountain seconded the motion. The motion carried.

OLD BUSINESS:

None

NEW BUSINESS: 

1.    The need for a replacement for the Program Committee Chairman was discussed.  President Curran asked for volunteers and Roger Erickson with the National Weather Service stepped forward and was appointed Program Committee Chairman by President Curran.  President Curran expressed his appreciation on the way Roger stepped up to the plate to assist.

2.    Stephanie Garsea and Assistant Chief with Invista will take over the Golf Tournament Committee.

3.    The need to update the host list for the coming two years was discussed.  Members will be contacted in the near future for host dates.  Terry Basham, Secretary Treasurer, will be coordinating this effort.

4.    The need to clean up the e-mail distribution list to include only current members was discussed.  This should be complete by the October monthly meeting.  Section 5 of the SNCA Constitution which address dues structure was referenced (see below):

Section 5. - Dues Structure:

a.         All dues for membership of the SNCA are yearly.  The Secretary/Treasurer in August of the current calendar year shall invoice all members for the coming fiscal year.  All dues will be due no later than December 31^st of the calendar year invoiced. A dues payment extension may be provided across the membership or individually at the discretion of the Board, except no extension may exceed eleven (11) months.

b.         Any dues paying member who fails to pay dues on or before December 31^st shall become a member in remiss. Failure to pay dues and a processing fee as outlined in the by-laws by June 30^th will result in the loss of rights as a member of the SNCA.  Once a membership has lapsed due to lack of payment of dues, any member requesting re-admittance to the Association will comply with Article II Section 3 of the Constitution of the SNCA and be required to pay dues and late fees owed at the time of suspension.

STANDING COMMITTEE REPORTS

Nominating Committee: Tommy Wells No Report

Membership Committee: Dennis Gifford- No Report

Constitution and By-Laws: Gary Collins No Report

Audit Committee: Andrew Garcia –

John Avery is doing a great job and we really appreciate all that he has done and everything he is doing.

Training and Education Committee: Elgin Browning

NIMS/ICS 300 and 400 classes will be presented September 8, 9 and 10 2009.

Ø  Location: USCG Marine Safety Unit 2901 Turtle Creek Drive Port Arthur

o   300 Course - Tuesday and Wednesday (8/9) from 0800 - 1700 (8am - 5PM)

o   400 Course Thursday 0800 - 1700 (8am - 5PM)

o   All students must have completed ICS courses 100, 200 and 700.

o   Contact information:

Robert Grimm

Regional Emergency Planner

South East Texas Regional Planning Commission

2210 Eastex Freeway

Beaumont, TX 77703

Ph-(409) 924-7513

Fax-(409) 347-0138

Below are some of the upcoming training opportunities.

NOTE: All programs are subject to change at a moment's notice due to changes of emergencies, conflicts in scheduling, etc. For the most current training dates, check the calendar website.

August 27-28^th: Fire Show at the Dallas Convention Center

Any IFC member gets a free pass to attend the show and booths without attending classes.

The Policy Academy has mandatory classes at LIT.

Gary Duncan (Director of the Police Academy L.I.T) reported that there will be a “Salute to Real American Heroes” at Wesley United Methodist Church in Beaumont.  The event will be held on Thursday, September 10, 2009 at 6pm. The church is located at the intersection of Major Drive and Folsom and is free to Police, Fire and Military Personnel. 

The 36^th Annual East Texas – Beaumont Area Fire Training School is scheduled for September 12-13 (see attachment)

Beaumont Police Officers Association 1ST Annual 5K “RUN TO REMEMBER” Saturday, September 19, 2009 (see attachment)

The 2009 Fire Prevention & Family Safety Festival is scheduled for October 10^th; 8:00 a.m. – 4:00 p.m. at the Grounds of the Fire Museum 400 Walnut Downtown Beaumont (see attachment)

The 2009 AHIMT (All Hazards Incident Management Team) Training and Education Conference is coming up November 4-6 in Houston at the Hobby Hilton. This is a national conference and will be rotating to other locations out of state in future years. Therefore this may be the only opportunity some of us have to attend this conference close to home and in our home state for some time.

 Nov 22-25, 2009      Texas EMS conference
 Ft. Worth, Texas
 http://www.texasemsconference.com/texas_ems_2009.htm  

For Calendar Updates or Additions, or more info regarding Training and Education, Please email Elgin Browning at ebrowning@gt.rr.com

Awards Committee: Stephanie Garsea – No report

Communications Committee: Pat Grimes –

Continue to update SNCA Database

Inventory: Vernon Pierce – Absent - No report

Bosses Night:  David Frenzel - No report

Program Committee: - No report

Drill and Exercise Committee: Bob Stegall - No report

Mr. Stegall introduced the new Executive Officer Commander Zack Pickett and discussed the recent national level security exercise that went well.

Homeland Security Committee:  Steve Curran – No Report

Oil Spill Committee: Tommy Wells-

Working on program to ad equipment to response equipment available.

Overhead Team Committee: Jeff Kelley

Need to check expiration dated on certification and we need more participation in our area.  All MOUs need to be turned into Jeff Kelley so they can be turned into the State Government.

Strategic Planning Committee: Cindy Powers – No Report

SNCA Golf Tournament Committee: Stephanie Garsea –

Stephanie agreed to assume the chairperson position and we appreciate her dedication to the association.

Public Relations Committee: Stephanie Garsea—

As a result of an item requested from one of our Strategic Planning Meetings, Stephanie has started working on an organization brochure.  Jeff Bolton has agreed to help with this project.  They should have a sample to the board soon.

ADHOC COMMITTEE REPORT

The 60th Anniversary Committee – Dennis Gifford

At the July meeting we had discussed a number of things concerning our 60-year anniversary effective February 9, 2009.    We have conducted over 700 monthly meetings to get where we are.  It was agreed upon that this and many other association achievements deserved some group recognition or commemoration of sorts.

Among those topics is the use of the older 50^th anniversary logo on SNCA correspondence, publications, letterhead and the www.snchief.com website.  There was further discussion from the group to setup an Anniversary Committee with the charge of investigating the creation of a new anniversary logo / patch as was done before and adhesive emblems for the association to identify mutual aid apparatus again.

A couple of sources for graphic services were offered and Dennis has reached out to a couple of graphic designers as well.  Any information regarding other sources is more than welcomed as we move forward.

Dennis Gifford the Membership Committee Chairman was appointed to this Committee and since this topic would include some changes in all our advertising and publications, Stephanie Garsea our Awards & Public Relations Chairperson was also appointed as well. 

An invitation is extended to any other interested Committee volunteers as they are more than welcome to participate.

There was also some discussion about having an event to formally commemorate our historic achievements and milestones.  Doing something for our 2009 Bosses Night event is the latest idea that has been introduced.

RECENT EMERGENCIES/ ISSUES

Recent emergencies were discussed in the following categories:  Industry, Municipal Fire, Law Enforcement, EMS, Homeland Security and Health.

PLEASE NOTE THE UP-COMING HOSTS:

President Steve Curran asks the membership to please review the upcoming hosts now located at the end of minutes each month.

MONTH            YEAR                           ENTITY           

October          2009               Port Neches Fire Department

November     2009               Port Arthur Police and Fire Departments

December     2009               Beaumont Fire and Police Departments

ADJOURN

A motion was made by Dennis Gifford and seconded by Tim Ocnaschek to adjourn the 720^th meeting at 12:04 am.

Motion passed.  Meeting adjourned.

ATTACHMENTS:

Respectfully Submitted,

Terry Basham

Secretary/Treasurer